ADMINISTRATIVE ASSISTANT IN OPERATIONAL RESPONSE DIVISION / COORDINATION OFFICE

For our client – FRONTEX – the European Border and Coast Guard Agency we are looking for candidates for the following position: 

Administrative Assistant in Operational Response Division / Coordination Office

Duties and tasks linked to the post:

• To provide administrative support in general administrative procedures;
• to support the document flows and archiving;
• to carry out data entry and support an administration and monitoring of electronic databases;
• to assist in the organisations of online and physical meetings and drafting minutes as necessary;
• to support the preparation and follow-up of financial commitments and documents
• to archive invoices, payment records and bank statements;
• to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
• to assist in the preparation of statistical data (tables, graphs and charts);
• to monitor functional mailboxes and communicate with internal and external parties;
• to follow up on working time issues in ORD;
• to prepare the financial overviews related to deployment of maritime and aerial assets.

Requirements:

• Education: successfully completed secondary education related to the business needs
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

• high level of responsibility and ability to work independently
• high level of service orientation
• ability to work under pressure and experience in organizing work and prioritizing accordingly
• ability to communicate efficiently at all levels internally and externally and in appropriate manner
• strong sense of accuracy and attention to detail
• high level of discretion and ability to handle confidential matters
• proven organizational skills
• ability to adapt to a dynamic working environment
• ability to learn new skills and software
• ability to work in a team

We offer:

• contract of employment through the Employment Agency
• daily remuneration: 64,24€ net
• medical care, sports card
• opportunity for development and promotion
• convenient location of the office – the centre of Warsaw
• work with professionals

Number of vacancies: 1

Application deadline: until October 2, 2023

Please be advised that only resumes in English will be considered.